NA Connectathon 2016 Monitor Resources

Welcome! We gather resources here for our extraordinary volunteer monitors.

Table of Contents:

On-site logistics: Daily schedule, Gazelle, Table assignments, Network,
Tools at Connectathon
Profile Assignments
Technical Specs: IHE Technical Framework Documentation
Training Material
Preparation Logistics: pre-Connectathon timeline, Travel, Expenses, Profile assignments, Non-Disclosure & Conflict of Interest forms
Nice video on the benefits of being a monitor
Our FAQ for vendor participants
Contact Info

On-Site Logistics

Connectathon Schedule:

Mon Jan 25, 8:30-9:00am	Monitors arrive at the Cleveland Convention Center.
Monday 9:00 am	Meeting Room 21 on the Exhibit Floor level, adjacent to the Registration/Check-in: Badge & monitor packet pick-up. Monitor welcome/orientation meeting. If you cannot arrive by 9am, don't worry; you can get your badge at the main Connectathon registration desk when you arrive.
Monday 9:30am	Monitors find their table on the Connectathon floor and get hooked up to the network. The Connectathon managers will then turn their attention to welcoming vendor participants until testing starts at 10am.
Monday 10 am - 5:30 pm	Connectathon testing begins promptly at 10am
Tue Jan 26 Wed Jan 27 Thu Jan 28 9am-5:30	Connectathon testing session FYI: Off-Hours Access + Participants in the Connectathon will have support from staff (technical managers and volunteer monitors) during regular testing session hours. + The Connectathon testing floor is staffed by hotel security 24/7. + The Connectathon floor will be open at 7am Tues through Friday. Entry/re-entry will be allowed until 9pm each evening. No re-entry after 9pm. If you happen to be working very late, you will be asked to leave the Connectathon floor at 11pm.
Fri Jan 29 8am-noon	- Final Connectathon testing session. - Connectathon ends promptly at noon.

Gazelle:

Off-site & on-site (same as before the Connectathon): http://ihe.wustl.edu/gazelle-na/home.seam

Network Info

Wireless / General

SSID: NA2016
Password: cleveland16
Security type: TBD

NetworkDescriptionNA2016.pdf - this is the description of the Connectathon testing network. Target audience for this document is testing participants. FYI-only for Monitors.

Seating assignments:

CAT16_Table_Assignments_For_Monitors.pdf

Ask Questions. Get Help:

Monitor Logistics support -

IHE USA staff - Help Desk
Network staff - (J31)

Monitor Technical Support -

Steve Moore - (K28)

PCC & Consolidated CDA tests

Paul Sherman - (F35)

PCD tests

Eric Poiseau - (L27)

LAB & PHARM tests
Gazelle support

Lynn Felhofer - (H28)

ITI, RAD, and QRPH tests, requirements & grading
Gazelle support

Tool help

See Tools - location & support (we maintain one copy on the participant resources page)

Tools - locations & support

See this Tools Information (we maintain this in one place -- on the vendor's information page)

Training material on various tools is here: http://gazelle.ihe.net/training#ToolTraining

Profile assignments

PROFILE ASSIGNMENTS: Monitor profile assignments are in this google spreadsheet.

We group IHE profiles into "clusters" with common characteristics, and then we assign monitors to evaluate tests in one "cluster" (perhaps two). The google spreadsheet contains the first draft of monitor assignments. We try to assign you to profiles that match your expertise. We hope that some assignments allow you to learn something new. In fact, each monitor has the capability to evaluate tests in almost any profile.

There are two tabs in the spreadsheet:

The first "Assignments" tab contains a row for each monitor. The columns identify the profile "clusters". The numbers in the column indicate how you will spend your time, eg a "1" indicates you will devote all of your time evaluating tests in that cluster.
The second "Cluster-Profiles" tab identifies the profiles in each cluster. Each profile listed in Column D contains a link to that profile's documentation. If the link is to Technical Framework Volume 1, then there is one chapter per profile. If the link is to a Trial Implementation Supplement, then the entire profile is contained within one document.

IHE Technical Framework Documentation

The specifications we test at the Connectathon are contained in IHE Technical Framework documentation. Each IHE domain's Technical Framework is segmented into multiple volumes; Volume 1 contains the use cases the profile addresses, the process flow and a diagram of the actors & transactions in the profiles. The technical details of the transactions are not in Volume 1, and as a monitor, you do not need to be an expert at that level. If you are reading a Trial Implementation Supplement, you will see that the contents are separated into Volume 1 and Volume 2 within the supplement.

To prepare for the connectathon, we recommend you read the chapter in Technical Framework "Volume 1" for the profiles you are assigned to evaluate.

If you are not familiar with IHE documentation, we recommend you view the "Interpreting the IHE Technical Framework" video in the training section below before you read the documentation.

IHE publishes its Technical Framework documents, organized by domain, on the Technical Framework page of ihe.net.

Training Material

Audience	Topic	Date-Time / Duration
New monitors	Interpreting the IHE Technical Framework This covers terminology used in IHE Technical Frameworks explains the structure of IHE documentation, and describes IHE's publication cycle. If you've never read IHE documentation before, you will find this background information helpful. (Streaming link) (.mp4)	0:40
New monitors	Connectathon Terminology: Definitions needed to understand using Gazelle during a connectathon (known to most returning participants; highly recommended for new participants & monitors) (Streaming link) (.mp4)	0:11
All monitors	Using gazelle to review Connectathon tests How to use gazelle to read test definitions for IHE profiles you're assigned to. (.mp4)	0:08
All monitors	Connectathon monitor - process overview - Monitor responsibilities - Connectathon process for monitors - Q&A Gazelle walk-through - How monitors use gazelle during connectathon week to verify tests. recording \| slides	Jan 13, 2016 10am CST
All monitors	Some profile 'clusters' have additional training material prepared by IHE Technical Project Managers. This content will become available througout Jan 2016. Find it on the Cluster-Profiles tab of the monitor assignments google spreadsheet.
optional	Some of you may be interested in the training material we compile for vendor participants, but monitors do not need to review it. We collect participants' material on this Training Page.
optional	IHE 2015 Educational Webinar Series IHE sponsored its annual educational webinar series during summer and fall. You will find overview presentations for each IHE domain as well as 'speciality' presentations on topics like security, cross-community sharing of healthcare information, etc. These presentations are not connectathon-specific.	multiple presentations available; duration varies

Pre-Connectathon Logistics

Wed Nov 11	Monitors submit Travel Survey, Non-Disclosure Form and Conflict of Interest Forms to Nick.
Fri Nov 120	Monitor Travel Guide is available here.
Fri Nov 20	Monitor profile assignments are here.
Wed Dec 18	Deadlines from the Monitor Travel Guide: - Monitors book flight to Cleveland through HIMSS Travel Agency (if applicable) - Monitors register for Connectathon badge and obtain Social Event Ticket - Monitors submit Advance Per Diem form (if applicable)
December	General monitor preparation --> If you have time, read the Vol 1 chapter for the profiles you have been assigned to.
January	General monitor preparation --> If you have time, review some of the Connectathon tests for your profiles.
Wed Jan 13 10am CST	Monitor Training Webinar - Click this link to first register and then attend - Event Number: 928 306 265 Password: Meeting1 This webinar will be recorded for those unable to attend.
Mon Jan 25 - Fri Jan 29	Connectathon! Daily schedule is detailed below.
Mon Feb 15	Monitors submit Post-Event Per Diem form (if applicable)

Our FAQ for vendor participants

We have put together this FAQ with answers to questions we frequently receive from our vendor participants. You may find it informative.

Video

This is a great welcome to new monitors captured on video. While it is was done by a SIIM board member at the beginning of Connectathon monitor training in 2009, his points about the benefits of your volunteer service stand true today. We invite you to watch this 5 minute video: http://www.youtube.com/watch?NR=1&feature=endscreen&v=6SrkvyB1EPs

Contact Info

Logistics help (travel, hotel, expenses), please contact Nick Druzbanski (ndruzbanski@himss.org)
Technical help (Connectathon processes & tools, or your assignment), please contact Lynn Felhofer (felhofer.lynn@gmail.com)
Monitor Email List: We use this google group to communicate with monitors: https://groups.google.com/forum/#!forum/ihe-na-2016-connectathon-monitors

Attachment	Size
Monitor_Travel_Guide.pdf	242.43 KB
Per_Diem_Request_Form.pdf	73.81 KB

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