NA Connectathon 2017 Monitor Resources

Welcome! We gather resources here for our extraordinary volunteer monitors.

 

Note this page is now out-of-date.  NA2018 Connectathon info is here

Table of Contents

 

Connectathon Week Resources

>>Schedule for the week:

Mon Jan 23, 11:00-11:30 am Monitors arrive at the Cleveland Convention Center and pick up badges at registration desk outside the Grand Ballroom.
Monday
11:30 am		 Monitor welcome/orientation meeting.
Meeting Room 21 on the Exhibit Floor level, adjacent to the Registration/Check-in.
Monday noon - 1:00 pm Lunch -- get to know your monitor colleagues.  Participants will be having lunch, too.
Monday 1:00 - 1:30 pm Monitors find their table on the Connectathon floor and get hooked up to the network. 
Monday 
1:30 - 5:30 pm		 Connectathon testing session.  Monitors start work on test verification.
 

AFTER HOURS ACCESS: Monitors and participants with a valid badge will have access to the Connectathon Floor...

-- mornings starting at 7:30 am
-- evenings until 11pm Mon-Thurs.  

No re-entry is permitted after 9pm.  Everyone must leave the test floor at 11pm.

There is no support from volunteer monitors or technical management outside of the daily Testing Sessions; during after-hours, they will be preparing for the next day.
Tue, Wed, Thurs
9 am-5:30 pm		 Connectathon testing sessions / test verification.
Tues 6:30-9:30 pm Social Event for Connectathon participants and monitors at Punch Bowl Social in The Flats of Downtown Cleveland.
Fri Jan 27
8 am-noon

- Final Connectathon testing session.

- Connectathon ends promptly at noon.

AFTER CONNECTATHON-->
Feb 10 If you did not request advance per diem by Dec 5, then send your post-event  per diem form to jmyers@himss.org.

 

>>Gazelle:

Off-site & on-site (same as before the Connectathon): http://ihe.wustl.edu/gazelle-na/home.seam

>> Profile assignments:

Monitor profile assignments are in this google spreadsheet.  

We organize IHE profiles into "clusters" with common characteristics, and then we assign monitors to evaluate tests in one "cluster" (perhaps two).  The google spreadsheet contains the first draft of monitor assignments.  We try to assign you to profiles that match your expertise.  We hope that some assignments allow you to learn something new.  In fact, each monitor has the capability to evaluate tests in almost any profile.

There are three tabs in the spreadsheet:

        • The first "Assignments" tab contains a row for each monitor.  The columns identify the profile "clusters".  The numbers in the column indicate how you will spend your time, eg a "1" indicates you will devote your time evaluating tests in that cluster.  Some monitors are asked to split time between two clusters.   During Connectathon week monitors will have the opportunity to evaluate tests in another area based on your interest or on our need for help in a certain area.
        • The second "Cluster-Profiles" tab identifies the profiles in each cluster.  Each profile listed in Column D contains a link to that profile's documentation.  If the link is to Technical Framework Volume 1, then there is one chapter per profile.  If the link is to a Trial Implementation Supplement, then the entire profile is contained within one document.  The yellow rows also point to available preparation material.

>>Seating assignments:

>>Network Info:

          • Network support staff (C18)
          • Wireless / General
            • SSID: NA2017
            • Password: cleveland17
            • Security type: TBA
          • Wireless / General
            • SSID: PCD
            • Password: cleveland17
            • Security type: TBA
          • Connectathon Network Description - this is the description of the Connectathon testing network.  Target audience for this document is testing participants.  FYI-only for Monitors.

>>Ask questions. Get help:

IHE USA staff - Help desk

          • logistics, hotel, expenses...

Network staff - (C18)

Tool help - see next section

Lynn Felhofer - (K25)

          • ITI, QRPH, and Radiology tests, test requirements & grading
          • Monitor support
          • Gazelle support

Steve Moore - (K28)

          • PCC and C-CDA/HealthStory tests, test requirements & grading

Eric Poiseau - (K27)

          • LAB, PATH, PHARM tests, test requirements & grading
          • Gazelle support

Paul Sherman - (L18)

          • PCD tests, test requirements & grading

>> Test tools - locations & support:

See:  https://gazelle.ihe.net/content/na-connectathon-2017-week-resources#Tools

(we document the tool list in one place -- on the vendor's information page)

Training material on various tools is here: http://gazelle.ihe.net/training#ToolTraining

 

Timeline for Connectathon Monitors:

BEFORE CONNECTATHON-->
Nov 17 Complete Monitor Travel Survey.  See Jeremiah's email for details.
Dec 2 Complete and return Non-Disclosure and Conflict of Interest forms.  Send to jmyers@himss.org.
Dec 5 Book airfare (if applicable).  Refer to the Monitor Travel Guide. Monitors must arrange through Innovative Travel.
Dec 5 Register for your Monitor badge.  You will receive an invitation via email with registration link.
Dec 5 Request advance per diem.  Send per diem form to jmyers@himss.org.

(Alternatively, submit post-event per diem form by Feb 10, 2017.)

Jan 11, 10-11am CST

Connectathon Monitors - Preparation & Process Webinar:  
- Monitor responsibilities
- Connectathon process for monitors
- Gazelle walk-through
- Q & A

Link to recording | slides

Mon Jan 16, 3:00 CST

Media Cluster Profile Overview

 Link to recording  (18 min)

Mon Jan 16, 4:00 CST

Mobile Cluster Profile Overview

 Link to recording  (47 min)

Tue Jan 17, 10:00 CST

RFD Cluster Profile Overview

 Link to recording (30 min)

Tue Jan 17, noon CST

Security Cluster Profile Overview

Link to recording (32 min)

Tue Jan 17, 4:00 CST

XDS Cluster Profile Overview

 Link to recording  (34 min)

Wed Jan 18, 10:00 CST

XC* Cross-Community Cluster Profile Overview

 Link to recording  (43 min)

Wed Jan 18, 1:00 CST

RAD-WF Radiology Workflow Cluster Profile Overview

 Link to recording (34 min)

Wed Jan 18, 3:00 CST

RAD-Web Cluster Profile Overview

 Link to recording (20 min)

Sun, Jan 22, 2:05 CST

Packers vs. Falcons --  NCF Championship Game
CONNECTATHON WEEK-->
Mon Jan 23, 11:00-11:30 am Monitors arrive at the Cleveland Convention Center and pick up badges at registration desk.
Monday
11:30 am		 Monitor welcome/orientation meeting.
Meeting Room 21 on the Exhibit Floor level, adjacent to the Registration/Check-in.
Monday noon - 1:00 pm Lunch -- get to know your monitor colleagues.  Participants will be having lunch, too.
Monday 1:00 - 1:30 pm Monitors find their table on the Connectathon floor and get hooked up to the network. 
Monday 
1:30 - 5:30 pm		 Connectathon testing session.  Monitors start work on test verification.
Tue, Wed, Thurs
9 am-5:30 pm		 Connectathon testing sessions / test verification.
Tues 6:30-9:30 pm Social Event for Connectathon participants and monitors at Punch Bowl Social in The Flats of Downtown Cleveland.
Fri Jan 27
8 am-noon

- Final Connectathon testing session.

- Connectathon ends promptly at noon.

AFTER CONNECTATHON-->
Feb 10 If you did not request advance per diem by Dec 5, then send your post-event  per diem form to jmyers@himss.org.

 

Technical Preparation Resources:

>> Link to gazelle:

http://ihe.wustl.edu/gazelle-na/home.seam 

    • Gazelle is the tool we use to manage test execution and verification for the IHE Connectathon.

>> IHE Technical Framework Documentation: 

The specifications we test at the Connectathon are contained in IHE Technical Framework documentation.   IHE publishes its Technical Framework documents, organized by domain, on the Technical Framework page of ihe.net.

Each IHE domain's Technical Framework is segmented into multiple volumes; Volume 1 contains the use cases the profile addresses, the process flow and a diagram of the actors & transactions in the profiles. The technical details of the transactions are not in Volume 1, and as a monitor, you do not need to be an expert at that level. If you are reading a Trial Implementation Supplement, you will see that the contents are separated into Volume 1 and Volume 2 within the supplement. 

If you have time prior to the Connectathon, we recommend you read the chapter in Technical Framework "Volume 1" for the profiles you are assigned to evaluate. 

If you are not familiar with IHE documentation, we recommend you view the "Interpreting the IHE Technical Framework" video in the training section below before you read the documentation.

 

Monitor Preparation & Training Material:

>> Cluster-specific preparation: 

The Monitor Assignments Spreadsheet contains cluster-specific preparation & training material.  See the Cluster-Proiflies tab. Each cluster contains links to the availlable preparation material for monitors.

>> Other Training Material: 

 

Audience
Topic
Date-Time / Duration
New monitors

Interpreting the IHE Technical Framework

This covers terminology used in IHE Technical Frameworks explains the structure of IHE documentation, and describes IHE's publication cycle. If you've never read IHE documentation before, you will find this background information helpful.

(Streaming link) (.mp4)

 0:40
New monitors

Connectathon Terminology: 
Definitions needed to understand using Gazelle during a connectathon (known to most returning participants; highly recommended for new participants & monitors)

(Streaming link) (.mp4)

 0:11
All monitors

Using gazelle to review Connectathon tests

How to use gazelle to read test definitions for IHE profiles you're assigned to. (.mp4)

 0:08
All monitors

Connectathon monitor - process overview 
 - Monitor responsibilities
- Connectathon process for monitors
- Q&A

Gazelle walk-through 
- How monitors use gazelle during connectathon week to verify tests. 

recording | slides

Jan 11, 2017

10am CST

 

 

 

 
All monitors

Some profile 'clusters' have additional training material prepared by IHE Technical Project Managers.  This content will become available from now into Jan 2017.  Find it on the Cluster-Profiles tab of the monitor assignments google spreadsheet.

  
**optional**

Some of you may be interested in the training material we compile for vendor participants, but monitors do not need to review it.

We collect participants' material on this Training Page.

  
**optional** 

IHE 2016 Educational Webinar Series
IHE sponsored its annual educational webinar series during summer and fall. You will find overview presentations for each IHE domain as well as 'speciality' presentations on topics like security, cross-community sharing of healthcare information, etc. These presentations *are not* connectathon-specific.

 multiple presentations available; duration varies

 

Our FAQ for vendor participants 

We have put together this FAQ with answers to questions we frequently receive from our vendor participants. You may find it informative.

Video

This is a great welcome to new monitors captured on video. While it is was done by a SIIM board member at the beginning of Connectathon monitor training in 2009, his points about the benefits of your volunteer service stand true today. We invite you to watch this 5 minute video: http://www.youtube.com/watch?NR=1&feature=endscreen&v=6SrkvyB1EPs

 

Contact Us: 

AttachmentSize
PDF icon 2017_Monitor_Travel_Guide_Final.pdf636.5 KB
File IHE_NA_Connectathon_Mutual_Non-Disclosure_Agreement.docx66.29 KB
File IHE_USA-Conflict_of_Interest.docx103.28 KB
Office spreadsheet icon CAT17_Table Assignments_Final_withMonitors.xls78 KB
PDF icon ConnectathonWeekProcessForMonitors-NA2017.pdf4.78 MB